ReviewsHow to Plan a Group Holiday for the First Time
How to Plan a Group Holiday for the First Time

How to Plan a Group Holiday for the First Time

Traveling alone is fun. However, when you are with a group of close friends, the excitement multiplies. The pandemic has left all of us stressed, and everyone is yearning a getaway. If you plan to take a group holiday with your buddies post-pandemic, there are some travel tips you should keep in mind. It might seem unmanageable to plan a trip for a group of people. More people equals more planning and responsibilities.

It is especially challenging if it’s your first holiday with friends. Once you know the right way to deal with frequent problems, further planning gets easier. Check out these seven easy tips for your first group getaway with friends.

1. Set a Budget

Set a budget for a group holiday is the first step to do

The very first step while you’re planning a life-changing trip is setting a budget. Now that you’re traveling with your friends, try sitting and considering how much can everyone afford to spend. A group of people can have ranging incomes, so the budget would vary from person to person. Having a concrete total travel budget makes decision making a lot simpler. You can rule out options that are too over-the-top. Be considerate and pick a budget or destination that is economical for every friend. Try discussing this at the beginning itself. It will save you from a lot of problems later on.

2. Decide on the Package or Independent Planning

decide the package or independent planning for the group holiday

Travel packages are hand-tailored plans by third-party organizers. Independent booking means that every aspect of a trip is personally decided and booked by the traveler. There are advantages and disadvantages to both of these options. You can go for a travel package that includes everything, from transportation to booking. It is very convenient for those who hate rigorous planning. Although a package is a more straightforward option, there is no flexibility.

You will have to stick to the schedule set by your planner. Independent booking, on the other hand, grants full freedom and flexibility. You’ll have to do that extra leg work of booking and drafting your travel blueprint, though. All boils down to personal preferences. Have a chat with your friends, and settle with whatever option fits everyone right.

3. Opt for Apartments or Airbnb

If you are traveling in groups, you will have to settle for more than a couple of hotel rooms. That could weigh down your travel budget by a significant margin. Instead, you can opt for a more wallet-friendly option; apartments or Airbnb. Indeed, there is even a trick for you to make the most from Airbnb credit. This will save you a lot of money, which can be used to explore your destination.

After a long day of traveling, you can grab a dry red wine and relax with your group back in the apartment. You get to spend quality time with all of the squad in one place. It is almost as if you are living together.

4. Split Tasks for the Group Holiday

split tasks among members for a group holiday

Planning, booking, and organizing a trip for a group of people can be a hefty task. It can quickly get stressful if you don’t prepare well enough. The best way to tackle overburdening is to split tasks. Assign a role to every group member. One could handle all transport, one could handle picking touristy places, one may take care of the group’s travel kit, and another can focus on overseeing the budget. Life is easy when you have a responsibility to focus on.

Prioritize communication and coordination throughout the process. You will realize how easy trips are if everyone works in harmony.  Try assigning a group leader who’ll oversee if everything is working out well.

5. Focus on Personal Choices

varied opinions when travel in team

More people means more diversity in opinions. Don’t make the first steps of a group holiday harder, planning is more natural if you listen to what everyone wants. Hence, try discussing what every individual wants to do or where they want to go. You can always assign a day where everyone can do some personal exploration. Although it may be difficult to encompass all ideas into one plan, you can always plan activities in a group or individually. Does one of the members feel like bailing out on adventure sports and visiting a library instead? Relaxing has a different meaning for everyone.

6. Split Bills Using Money Pots

split bills

When you are on holiday, it becomes difficult to keep track of spendings. You don’t know how to split the bills by the end of a trip. Especially in a group holiday, who pays what is something you should keep in mind. There are several things you can do to tackle this issue. As a solution, you can consider having a money bank. Each person puts in a certain amount of money, and this amount can be used to pay charges difficult to split like restaurant charges.

You can quickly pay the booking and travel charges by splitting. Another option is to download various apps that record how much you’re due to pay your friends. It makes things like calculating due money or splitting bills a lot more convenient and easier.

7. Share All Information

share info about the trip in the team

Although it may seem obvious, it is essential to share all information on group trips. Keep everyone updated about the plans and ideas. Make a group on Messenger, WhatsApp, or any platform and inform the group if there are any changes in the plan. You can also use it to communicate your locations if you’re planning to explore individually during the day. Messaging in a group makes it easier to disclose information to every friend simultaneously, even in case of adversity.


That’s all you need to know when you’re planning a group holiday with your buddies. It might seem like a lot of work, but when you’re with your loved ones, it’s hardly a problem. Just remember that it’s essential to communicate. Keep everyone updated in the chatroom, in case you split from the group. Most important of all, give yourself time to relax. We all deserve a nice break after this lockdown. Don’t make planning a stressful endeavor. Talking with your travel partner should solve it all.

Hey, I Have Travel Planning Resources Here to Help You Easily Plan Your Trip

Essential Items

Don't forget to bring the Travel Medicines, as well as your necessary Travel Kit.

If Your Next Destination Requires a Visa

IVISA will help you with their speed, simple, and secured services with just a minimal chance of being rejected.

Find Your Flight and Transportation to The Destinations

You can read my travel tips to Find Cheap Flights. You can also use 12Go to book buses, trains, ferries, or any transportation to places.

Book An Accommodation

I mostly use to find a place for my trip. Sometimes I try to Get Free Credits on Airbnb to book homestays.

Driving Yourself Will be More Enjoyable

You can easily compare prices and find great deals on Discover Cars.

Protect Yourself and Your Trip

Travel Insurance is Important, especially after COVID-19, there are more possible health issues and pandemics. Please don't forget to have a shield for yourself and your trips!


planning a group holiday - the broad life's pinterest board
how to plan a group holiday - the broad life's pinterest board

The Broad Life is a travel blog with guides, stories, and reviews to inspire people to explore the world and live a more interesting, experience, and adventurous life.


  • Brianne

    These are great tips. We’re planning a big family trip as soon as everything is safe again. We’ve never done one before, so this is a HUGE help.

    • Khoi Nguyen

      Thank you a lot for your comment! I’m glad that you like the tips a lot.

  • THE JOYOUS LIVING entertainment + disabled blogger (@thejoyousliving)

    great tips. money pot sounds like such a great idea. i had never even heard of that before but will remember for the future for sure.

    • Khoi Nguyen

      Yeah that is a great idea to use in a trip with friends. Or you can use the app Splitwise to easily support you on financing with friends.

  • Samantha

    I’ve never planned a trip with friends, but I have for extended family. You are 100% correct that communication is essential. So is setting a budget so everyone is comfortable with the amount being spent. Great tips!

    • Khoi Nguyen

      I’m glad that you find the travel tips helpful for your trips!

  • Marie

    This is great information. Now that most of my children are adults, we function much like this. One of the ways we keep the financial part easy is that we take turns paying for things rather than trying to combine money. Every meal out or tourist destination gets taken care of by someone. And I am fortunate that there is never a shortage of people covering the bills. Everybody pitches in nicely and it turns out incredibly even!

    • Khoi Nguyen

      I’m glad that you like the info shared in the post!
      And it’s great to see your family take turns to pay for things, showing that your family is taking care of each other, fortunately.

  • Lucy Clarke

    It is really important to consider everyone’s preferences as well as involving them in the planning. And better to over communicate than leave any details others would not be aware of.

    • Khoi Nguyen

      That’s 100% exact!
      Traveling in a team is similar to playing a teamed sport. Communication is always necessary to make everything goes smoothly and enjoyable.

  • amayszingblogs

    Wow I love these tips! me and my friends have planning on a Out of country next year when the pandemic is over I’m sure this tips would help me a lot thanks to this!

    • Khoi Nguyen

      Definitely these tips will help you a lot on planning your trip next year with friends.
      If you even need to any more support you can contact or comment on one of my posts.

  • Autumn Murray

    I would love to go on a group holiday right now. Thanks for the tips to get my started planning one of my own!

    • Khoi Nguyen

      Glad that the tips are helpful for you! I hope you will have a great group holiday.

  • Emily

    After many years of travelling experience I have found that I do not like travelling with other people, I like to be in control of where I want to go and not what the others want to do so for this very reason I will only travel alone or with my husband.

    • Khoi Nguyen

      I see. Many of the people I meet while traveling love to spend their own time enjoying things themselves than with other people.
      Every person has their own reason but finally, it’s all about the happiness that we found on the journey.

Leave a Reply

Your email address will not be published. Required fields are marked *

a man running to the sun on a rope bridge

Sign up for Newsletter

    Discover more from Travel Blog - Blog About Traveling | The Broad Life

    Subscribe now to keep reading and get access to the full archive.

    Continue reading